The  Rutland Community Club met on Tuesday, July 6, 2010 at  Town Hall and was called to order by Paul Anderson, Vice President.

Minutes:  Joanne/Kathy moved approval of the minutes of June 2010.  Motion carried. 

Financial Report:  The Financial Report was read:  RCC has 4 CDs and the checking account with a total balance of $22,966.26 (savings was closed to help cover the $13530.56 paid to the City for the furnace).    One CD will mature on 7/24 ($11,578).   There will be expenditures starting in August for lefse, etc., and could be other commitments prior to income in October.  Last year we expended about $3K for Uffda Day between August and October (lefse, krumkake, etc., and Tshirt printing).  The CD should be cashed, funds put in the checking, and some reinvested.   Gretchen/Kathy moved acceptance of the financial report.

• There was discussion on Deb’s proposal to cash the CD for $11, 658 and put $5000 in checking and start another CD with the remainder.  It was felt that was up to the Treasurer as it was not spending any funds at that point.
• Gretchen presented a bill for the Blood Drive for $34.23.  It was approved, Kathy motion and Carolyn second.
• $15 was found at the General Store for the Community Club; it was from souvenir sales.  The funds will be given to the Treasurer for deposit.

Kris Nerison contacted the potential candidates for the Miss Rutland contest by mail and did not receive a positive response from either one.

Uffda Day Report by Lori McLaen

• Lori checking on shirts
• Advertising, signs to be made soon
• Parade will be at 1 PM
• Crafters start at 10 AM
• Dinner start at 11 AM
• Possible Fireman tug-o-war
• 5K race possible -  Gail O’Brien from Havana will organize, probably start in early morning
• Looking to buy a canopy to replace war surplus tent
  • Want canopy with 3 sides
  • 20’x 40’
  • Will ask Earl Cramton to investigate online purchase
• Quilts will be in Baptist Church
• Lefse will start in August, earlier this year.
• Music is being worked on by Penny, Earl, and Peder
• Jeanne will do kids activities, looking for inside venue

 Old Business – none

New Business –

• Gretchen presented a check from the General Store for use of tables and chairs.  She asked to rent roasters for upcoming catering job . 
• It was discussed that the Board of RCC set guidelines for use of RCC property.  Possibly rental options. 
• Need a policy statement on the use of RCC property for individual commercial use.  Board should be prepared to present at the next meeting.
• A motion was made by Bert seconded by Carolyn that the Rutland General Store could use the roaster free of charge this coming weekend.  Approved.
• Gretchen expressed interest in buying some old tables.  Paul will check with Hilary and Ronnie to determine where the tables are stored. 
• Members suggested that the Hall calendar appear on the Rutland website and should include rental rates and availability. Deb B will be asked to handle this matter.
• A communication was received from the Envirothon Team for a donation toward expenses for the national competition.  Bill/Carolyn moved to give $500 to the Envirothon Team for their national competition. Motion carried.
• Thinking about a project for 2012 to top the Big Burger of 1982.  Possibly build a sod house.

Motion to Adjourn by Gretchen and seconded by Kathy – Approved.

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