The Rutland Community Club (RCC) met at 7:00 p.m. on Tuesday, February 2, 2010 at Rutland City Hall.

Present:  Bonnie Anderson, Deborah Banish, Carolyn Christensen, Joanne Harris, Vicky Haussler, Bev Kulzer, and Diane Smith.

Deborah called the meeting to order and acted as President pro tem.

Minutes: Diane/Bev moved approval of the minutes of January 5, 2010 meeting.  Motion carried.

Treasurer’s Report:  Deborah reviewed the 2009 year-end statement (presented at the January 5 meeting).  The only expenditure in January was the annual $10.00 RCC filing fee with the Secretary of State.

Joanne/Bonnie moved acceptance of the Treasurer’s Report.  Motion carried.

Elections:  Deborah reported at the January meeting Paul Anderson’s name was nominated for election to the RCC Board.  There are two vacancies as the terms for Jeff Olson and Hilary Mehrer have expired.

Vicky said that Bert may be interested but she does not have a definite commitment from her at this time.  It was noted that Hilary has indicated she would be willing to continue on the RCC Board.

Deborah asked if the members wish to postpone elections to the March meeting when more members may be present.  Those present stated that elections should not be postponed; the RCC agreed in January that elections would be held at this meeting.

Joanne/Carolyn nominated Hilary Mehrer for RCC Board member.  Deborah called for further nominations three times; there being none, nominations were closed.

The election of Paul Anderson and Hilary Mehrer for the RCC vacancies was put to vote and carried. 

The 2010 RCC Board will consist of the following individuals:  Paul Anderson, Deborah Banish, Vicky Haussler, Debra Liermark and Hilary Mehrer.

Discussion shifted to RCC files, particularly older files and access to the records.  It was agreed that the RCC files should be placed in a filing cabinet in the RCC space at the Senior Center; that would make them a bit more available to incoming Board members.  Deborah will find out if a file cabinet is available and find others to help shift the documents and organize them for historic and required record retention purposes.

Play: Diane Smith reported that she and Pam (Maloney) agreed to organize the adult play/theatre in March (March 20).    This year’s event will be a “Gong Show” program with individuals competing for a cash prize — hopefully from the RCC.  There will be a three-person panel of judges.   Diane will find acts worthy of a “gong” for some comedic relief; she is also getting someone to be the “unknown comic” in the program.  Diane will be soliciting from businesses for participation prizes for all entrants.

The members discussed utilizing Work Groups for the food.  Work Groups were established and designated for certain activities in the past.  It was noted that Gretchen Vann agreed to handle the meal for the program.  Members suggested getting her the Work Group list so that she has others she can call to help with the kitchen needs (set-up, serving, clean-up, etc.) for the play.

Members agreed that advance tickets will be sold for $10.00 or $13.00 at the door on the 20th.  Individuals who want to attend the play only can purchase tickets at the door for $5.00 that evening.  Tickets can also be ordered by mail (checks payable to RCC, PO Box 53, Rutland ND 58067) or from individuals and locations to be determined.

Diane suggested that a cash prize – First Place only – would help get individuals more interested in performing in the show.  She asked if the RCC would commit an amount for the prize; there will be less expense on props and costumes dues to the type of program this year.  She suggested $158.67 as an odd amount (based on the zip code for Rutland).

Bonnie/Bev moved that the RCC provide a cash prize of $158.67 for First Place for the “Gong Show” event on March 20.  Motion carried.

Work Groups: Discussion focused on the use of Work Groups which has been a successful way of operating events and getting help in the past.  There are four work groups made up of Rutland residents.  Those need to be reviewed and modified slightly but should be used.

Bonnie Anderson said her work group was supposed to be working on the Pinochle Tournament this year but Work Group #3 is doing that.

Deborah said that Hilary has the latest Work Group lists and she will get them so they can be reviewed and modified if needed.  (Note:  Play is Work Group #4 and Memorial Day is Work Group #1).

Pinochle Tournament: Deborah said that additional helpers are needed to serve lunch at the Pinochle Tournament on Saturday.  Bert has asked for two or three people to serve.  A cashier is also needed.  (Cost for lunch will be $7.00).

Presentations: Bev asked if the EnviroThon Team or Jacobson boys will make a future presentation to the RCC.  The RCC provided contributions for their trips and some information from them would be appreciated.

Deborah reported that she will be working with the Jacobson’s to get their presentation ready for the March meeting.  We can contact the EnviroThon team to determine a date or presentation from them at a future time.

Publicity: Deborah reported that the North Dakota Legendary travel book has been published.  Rutland is in there this year.  Uffda Days is listed for the first Sunday in October and information on the RV camping sites is also listed.  More is available on the State website and hopefully other regular events can be included in the 2011 edition.  Rutland is a “partner” on the State site so if there are other items that should be included online or in the future publication, the information should be sent to RCC at the PO Box, or by e-mail to rutlandnd@yahoo.com

Horizons PC:  Carolyn reported that the virus protection program on the computer at the store has expired.  A new program needs to be purchased and added. The PC has Windows XP and the virus program was McAfee.

Deborah agreed to explore virus programs and costs (McAfee, Norton, Kaspersky, etc).  It was agreed that the funding for the current year will come from the Horizons funds (Advertising).

The meeting adjourned at 8:15 p.m.