The Rutland Community Club met on Thursday, October 14, 2010 at 7 p.m.

Seventeen members were present:  Paul Anderson, Deborah Banish, Doris Hoistad, Quentin Hoistad, Bert Siemieniewski, Ronnie Narum, Trent Mahler, Bonnie Anderson, Kathy Brakke, Bill Anderson, Beverly Kulzer, Yvonne Johnson, Pam Maloney, Val Pherson, Lori McLaen, Sue Anderson and Delores Lysne.

Minutes: Pam/Sue moved approval of the September 13, 2010 minutes as read.  Motion carried.

Treasurer’s Report:  The current checkbook balance is $21888.60 and CD’s total $10,011.03.  There are some outstanding Uffda Day items yet to be paid which will be presented with the Uffda Day preliminary financial report.

Val/Kathy moved acceptance of the Treasurer’s Report as presented.  Motion carried.

Uffda Day

Paul thanked Lori for all her work which contributed to a successful Uffda Day.

Discussion ensued and the following items noted:

• There was good attendance which may have been due, in part, to the weather
• Approximately 725 people ate at the Hall; 18 roasters had been made and only one was left
• Lefse sold well; only 200 packages were left on Monday and most of those have already been sold
• More flatbread could have been packaged and sold at the Legion Hall; there was flatbread left over at the Hall which was ultimately packaged and then sold.
• Having one person in charge of ordering food and supplies worked well and helped reduce costs
• The tent needs to be anchored on all sides next year so that it does not get blown down by wind
• Brats, Uffda Tacos, and Abelskievers worked well together at the Fire Hall
• The packaged lefse and other goods should remain to be sold at the Legion
• Everything worked well in their respective locations and should also remain in the same place if possible
• Parade worked well at 1 pm. providing a lull for clean up between the rush
• Crafters also liked the parade time
• Good weather reduced the number of parade participants due to harvest
• SC band could not participate due to the parade time and participation in the Fargo music competition
• The antique cars on Gay Street in East to West helped the flow of attendees to the vendors and other activities
• The 5K nineteen entrants and the youth helped kick off the day
• Kids games worked well inside; start time was 10 a.m. but should be 11 a.m. and close for parade and then reopen for another hour after the parade
•  A Fireman Rodeo is promised next year and the Forman Fire Department has stated they want to challenge the Rutland-Cayuga Fire Department

Uffda Day Financial

A preliminary financial report was presented and discussed.  Additional items yet to be paid include the cost of the Uffda T-shirts and hoods, advertising and the building use contributions for the day.   A new tent was purchased this year but will not be included as part of the Uffda Day finances.  The preliminary estimate is about an $8,000 profit.  Hopefully, a final report and five-year comparison will be available at the November meeting.

Hall Renovation

Bert distributed a cost estimate and schematic for the latest proposed Hall renovation for ADA compliance.  The original plan was to expand east but the cost of $275,000 was prohibitive; the second plan was to redo the entry but the cost did not change. The Lake Agassiz Regional Council has awarded a $41,000 grant which expires December 2011; there is also a 35% matching grant from USDA.

Bert explained the current plan, recommended by the Engineer, which is to place a ramp outside on the east side.  That plan is not what was wanted but is the one that is affordable.

Additional information and comments included:

• The existing City Office space will be used for the restroom remodeling.
•  The women’s restroom will be in the same area but expanded with the men’s and handicap restroom on the north. 
• In order to get ADA compliance an architect must be used to manage the project. 
• The project will start once the USDA completes the paperwork. 
• Fundraising will be needed.  In addition to the grant funding the RCC committed $25,000 to the Hall renovation
• Calvin can begin work on the restrooms this winter
• Once the ADA compliance work is completed, other projects need to done
• The entry, door replacement and shingling projects still need to be planned and completed; cost estimate is $125,000 for those.
• The ramp should be 7 feet away from the Hall so a Bobcat can be used to remove snow falling from the roof
• A heated ramp like the one at Moorhead State University would be preferable but is not possible with given funding

New Business

Nominating Committee

Paul asked for volunteers to serve on a Nominating Committee to find individuals to fill three vacancies on the Board.  Two terms are up in January:  Deborah Banish and Vicky Haussler.  In addition, there is one Board vacancy that also needs to be filled.

Bill Anderson and Delores Lysne volunteered to act as the Nominating Committee and will present names at the next meeting on November 2.  Elections will be held at the December meeting.

Fun Night

The committee discussed Fun Night.  Bert Siemieniewski and Delores Lysne volunteered to chair Fun Night which will be held November 7, 2010.  Beverly Kulzer will organize the cake walk for the evening.

Santa Day

Santa Day was scheduled for Saturday, December 11.  Chairs for that event will be appointed at the next meeting unless there are volunteers prior to that time.  Greg Donaldson will coordinate the ham/turkey contributions and solicitation.

Equipment

Ron Narum said St. Mary’s has asked to borrow roasters again this year for their Sunday meal in Forman.  He asked if that would be allowed. 

Paul noted that at the last meeting the Board was asked to prepare a statement concerning the use of RCC equipment at the Hall.  He distributed a draft for discussion and review by the group.  Comments and suggestions should be given to Paul or Deborah Banish.  The statement will be on the November agenda for approval.

The use of roasters by St. Mary’s was agreed to by the group.

The meeting adjourned at 8:20 p.m.