Rutland Community Club December 2, 2008 Meeting
Present: RCC Board Members – Hilary Mehrer, Bert Siemienewski, Debra Liermark. RCC – Bill Anderson, Sue Anderson, Deborah Banish, Kathy Brakke, Carolyn Christensen, Joanne Harris, Doris Hoistad, Quentin Hoistad, Diane Smith.
President Mehrer called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.
Treasurer’s Report: Bert distributed copies of the RCC account information at the Sargent County Bank: Checking Account $7,165.11; Savings $191.41; Certificate of Deposit (CD)1: $2,710.48; CD2 $2,350.21; CD4 $11,157.07; CD5 $4,531.34. Total balance is $28,105.62. She reported that CD4 and CD5 amounts are designated for the City Hall renovation.
Bert presented an updated Uffda Day 2008 report: Deposits $15,486.41 and expenses of $9181.51 for an estimated profit of $6,304.90. She noted that approximately $185.00 is still to be invoiced and paid for the dumpster expense.
Other expenses in 2008 included:
- Global Reach (website) $465.00
- Supplies – Lefse grills $129.83
- Supplies – Paper products $165.87
- Cleaning $121.50
- Stage Curtain Repair $90.00
- Tent Repair $ 337.13
- Hamburger Sign Painting $1,200
- Miss Rutland $497.23
- Fun Night $616.08 – approx. $114 expenses
- Play $1,576 less $717.42 expenses
- Memorial Day $183.47 profit
- Pinochle Tournament $1,045.50 less $446.31 expenses
- Pinochle Tournament contribution from family $600.00
- Donations: $3,800.00
- Post Prom $ 100.00
- Jeanne Leinen $ 100.00 (Egg hunt)
- Relay for Life $ 100.00
- Park Board $ 3,000.00 (Playground)
- EnviroThon $ 500.00
Bill/Joanne moved/seconded to accept the Treasurer’s Report as presented. Motion carried unanimously.
Secretary Report – No report (absent).
OLD BUSINESS
Website: The Rutland ND website is active. It is still a work in progress. Comments should be submitted via the site or directly to Deborah Banish or Genesis Gaule. Deborah said that several items are not yet on the site including the Rutland elected officials, old Rooster Crows columns and additional photographs. Hilary reported that Genesis will provide the web hosting for the site (approximately $60/year). Deborah Banish will be doing the maintenance and updating of the site. The site will only be as good as the information that is sent to Deborah. Everyone was encouraged to submit news when it is available.
Bert noted that the information needs to be relayed to those who do not have computer access.
Deborah suggested that the website calendar could be printed and posted regularly in various locations in town. Information and other news can also be printed. [Note: The Horizons computer is available for community use in the Rutland General Store and could be used for printing items to be posted in town.]
Hilary thanked Deborah for volunteering to work on the website; it is a huge time commitment.
Santa Day: Debra and Bert reported that Santa Day [Saturday, December 13] is ready to go. Solicitation of funds to pay for the turkeys has just begun. Volunteers are welcome to help with the day’s activities.
City Hall Renovation: Kathy reported that the plans for the restroom renovation are ready to be issued for bids.
Debra/Sue moved/seconded that Kathy Brakke be authorized to advertise for bids for the City Hall restroom renovation project. Motion carried unanimously.
Debra reported that the fundraising goal thermometer for the City Hall renovation and remodeling project will be posted on Main Street by the sign. The initial goal is $15,000 to be raised.
Holiday Decorations: Debra informed the group that she and Nick are working on repairing the lighted angels to be hung along Main Street. Several of them need new lights but two should be finished and hung soon. Others will be completed and hung as time permits.
Playground: Hilary said the Park Board received a $5,000 grant for the playground. She thanked the RCC for the gift of $3,000 toward the new playground equipment and surface. She has contacted several firms about the ground surface and is waiting for a response. The equipment is in storage at this time.
NEW BUSINESS
Officers: Hilary, Debra and Jeff will remain on the RCC Board. Two positions will need to be filled. The terms of Bert and Mike are up this year.
Diane and Bert agreed to serve as the nominating committee. New officers will be presented and elected at the next meeting on January 6, 2009.
Pinochle Tournament: The Pinochle tournament will be the first Saturday in February [February 7, 2009]. There are four workgroups who will need to be contacted to begin working on the tournament. There was discussion to have only three workgroups but it was determined that this year four will be used. The workgroups will be posted on the website.
Play: The spring play will be the third Saturday in March [March 21, 2009]. One, preferably two, Directors need to be identified who will then select the play. Hilary said that Pam Maloney has done the play in the past. Diane said she will be willing to be one of the Directors. Hilary will contact Pam.
Horizons Funding: Carolyn reported that the Horizons Steering Committee and Action Plan Committee Chairs met to allocate the Horizons funding. $2,000 is going to the Fire Department toward the new pump, $1500 to the Advertising Action Committee for a sign at two-mile, $1,000 to the Recreation Committee for a recreational program and $1,500 to City Hall toward the cost of a new furnace. The balance, $2,500, will be held in reserve and put into a Certificate of Deposit. There is no deadline date for spending the funds.
Debra asked about requests for the funds. Carolyn said anyone can submit a request for the funds; it could be sent to her.
Hilary noted that the projects were identified and selected based on the Vision Plan that was created as part of the Horizons process. Projects should fit the Vision Plan.
Carolyn reported that the Horizons Project has requested continued communication with Rutland as they proceed with other communities. She, Diane and Deborah will meet with Jodi Bruns next week to answer some questions from the Northwest Area Foundation, which funded the project.
Advertising: Doris reported that the North Dakota League of Cities magazine recently featured two of the Horizon communities and wondered if they plan to continue to feature other communities, such as Rutland.
Meeting Location: The group discussed other possible meeting locations during the winter due to the City Hall furnace problems. It was agreed that the RCC will meet at the Rutland General Store during the winter months until the furnace provides sufficient heat.
The meeting adjourned at 7:45 p.m.
Rutland Community Club
Rutland Community Club December 2, 2008 Meeting
Present: RCC Board Members – Hilary Mehrer, Bert Siemienewski, Debra Liermark. RCC – Bill Anderson, Sue Anderson, Deborah Banish, Kathy Brakke, Carolyn Christensen, Joanne Harris, Doris Hoistad, Quentin Hoistad, Diane Smith.
President Mehrer called the meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.
Treasurer’s Report: Bert distributed copies of the RCC account information at the Sargent County Bank: Checking Account $7,165.11; Savings $191.41; Certificate of Deposit (CD)1: $2,710.48; CD2 $2,350.21; CD4 $11,157.07; CD5 $4,531.34. Total balance is $28,105.62. She reported that CD4 and CD5 amounts are designated for the City Hall renovation.
Bert presented an updated Uffda Day 2008 report: Deposits $15,486.41 and expenses of $9181.51 for an estimated profit of $6,304.90. She noted that approximately $185.00 is still to be invoiced and paid for the dumpster expense.
Other expenses in 2008 included:
Bill/Joanne moved/seconded to accept the Treasurer’s Report as presented. Motion carried unanimously.
Secretary Report – No report (absent).
OLD BUSINESS
Website: The Rutland ND website is active. It is still a work in progress. Comments should be submitted via the site or directly to Deborah Banish or Genesis Gaule. Deborah said that several items are not yet on the site including the Rutland elected officials, old Rooster Crows columns and additional photographs. Hilary reported that Genesis will provide the web hosting for the site (approximately $60/year). Deborah Banish will be doing the maintenance and updating of the site. The site will only be as good as the information that is sent to Deborah. Everyone was encouraged to submit news when it is available.
Bert noted that the information needs to be relayed to those who do not have computer access.
Deborah suggested that the website calendar could be printed and posted regularly in various locations in town. Information and other news can also be printed. [Note: The Horizons computer is available for community use in the Rutland General Store and could be used for printing items to be posted in town.]
Hilary thanked Deborah for volunteering to work on the website; it is a huge time commitment.
Santa Day: Debra and Bert reported that Santa Day [Saturday, December 13] is ready to go. Solicitation of funds to pay for the turkeys has just begun. Volunteers are welcome to help with the day’s activities.
City Hall Renovation: Kathy reported that the plans for the restroom renovation are ready to be issued for bids.
Debra/Sue moved/seconded that Kathy Brakke be authorized to advertise for bids for the City Hall restroom renovation project. Motion carried unanimously.
Debra reported that the fundraising goal thermometer for the City Hall renovation and remodeling project will be posted on Main Street by the sign. The initial goal is $15,000 to be raised.
Holiday Decorations: Debra informed the group that she and Nick are working on repairing the lighted angels to be hung along Main Street. Several of them need new lights but two should be finished and hung soon. Others will be completed and hung as time permits.
Playground: Hilary said the Park Board received a $5,000 grant for the playground. She thanked the RCC for the gift of $3,000 toward the new playground equipment and surface. She has contacted several firms about the ground surface and is waiting for a response. The equipment is in storage at this time.
NEW BUSINESS
Officers: Hilary, Debra and Jeff will remain on the RCC Board. Two positions will need to be filled. The terms of Bert and Mike are up this year.
Diane and Bert agreed to serve as the nominating committee. New officers will be presented and elected at the next meeting on January 6, 2009.
Pinochle Tournament: The Pinochle tournament will be the first Saturday in February [February 7, 2009]. There are four workgroups who will need to be contacted to begin working on the tournament. There was discussion to have only three workgroups but it was determined that this year four will be used. The workgroups will be posted on the website.
Play: The spring play will be the third Saturday in March [March 21, 2009]. One, preferably two, Directors need to be identified who will then select the play. Hilary said that Pam Maloney has done the play in the past. Diane said she will be willing to be one of the Directors. Hilary will contact Pam.
Horizons Funding: Carolyn reported that the Horizons Steering Committee and Action Plan Committee Chairs met to allocate the Horizons funding. $2,000 is going to the Fire Department toward the new pump, $1500 to the Advertising Action Committee for a sign at two-mile, $1,000 to the Recreation Committee for a recreational program and $1,500 to City Hall toward the cost of a new furnace. The balance, $2,500, will be held in reserve and put into a Certificate of Deposit. There is no deadline date for spending the funds.
Debra asked about requests for the funds. Carolyn said anyone can submit a request for the funds; it could be sent to her.
Hilary noted that the projects were identified and selected based on the Vision Plan that was created as part of the Horizons process. Projects should fit the Vision Plan.
Carolyn reported that the Horizons Project has requested continued communication with Rutland as they proceed with other communities. She, Diane and Deborah will meet with Jodi Bruns next week to answer some questions from the Northwest Area Foundation, which funded the project.
Advertising: Doris reported that the North Dakota League of Cities magazine recently featured two of the Horizon communities and wondered if they plan to continue to feature other communities, such as Rutland.
Meeting Location: The group discussed other possible meeting locations during the winter due to the City Hall furnace problems. It was agreed that the RCC will meet at the Rutland General Store during the winter months until the furnace provides sufficient heat.
The meeting adjourned at 7:45 p.m.